WestJet is seeking a Senior Administrative Assistant to join our Technical Operations Team in Calgary, Alberta. This remote full-time role will require you to work collaboratively with the team five days a week. As a Senior Administrative Assistant, you will provide crucial support to the Vice President of Technical Operations. This position is ideal for an organized, detail-oriented individual who excels at managing multiple tasks and thrives in a fast-paced environment. You will handle sensitive information with discretion and contribute to effective communication within the team.
Responsibilities
In this role, your responsibilities will include:
- Calendar Management: Proactively manage the Vice President of Technical Operations’ calendar, coordinating meetings with other senior assistants and executive teams.
- Information Security: Handle confidential and sensitive information with significant judgment and discretion in all communications.
- Communication Management: Draft and send various correspondences on behalf of the VP and Directors, ensuring that all action items are tracked and completed.
- Material Preparation: Create, edit, and prepare presentations and other materials for final review by the VP, ensuring timely delivery to intended audiences.
- Liaison Role: Work closely with WestJet’s Operations Communications Advisor to enhance the flow of communication, ensuring timely updates and streamlined processes.
- Meeting Coordination: Organize meetings by preparing agenda items, booking meeting rooms, managing catering, and coordinating travel arrangements as needed.
- Minutes and Reporting: Attend confidential weekly Tech Ops Directors’ meetings, take minutes, and follow up on action items.
- Financial Coordination: Prepare requisitions and manage invoices in the JDE system, ensuring all documentation is accurate and timely.
- Event Support: Assist with planning and organizing team events and onboarding new employees.
- Process Improvement: Review and suggest improvements to current processes within the Technical Operations team to enhance efficiency.
Qualifications
To excel in this position, you should have:
- A degree or diploma in Business Administration or a related field.
- 3 to 5 years of experience in a senior administrative role, particularly handling confidential matters.
- Strong written and verbal communication skills, with experience in customer service and problem resolution.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and MS Teams).
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively in a busy environment.
- A proactive attitude toward job functions, with a track record of streamlining processes.
- A flexible mindset, capable of adapting quickly to changing business needs and working independently with minimal supervision.
- A positive attitude and a sense of fun in the workplace!
Benefits
As a member of the WestJet team, you will enjoy a competitive total rewards package, which includes:
- A supportive and friendly work culture where collaboration is key.
- Travel privileges for you and your family from your first day of employment.
- Flexible savings and benefits programs tailored to meet your specific needs.
Applying Guide
If you think you are a good fit for this position, here’s how to apply:
- Prepare Your Application: Update your resume to reflect your experience and skills relevant to this role. Craft a cover letter that highlights your qualifications and enthusiasm for joining WestJet.
- Submit Your Application: Visit the WestJet careers page to apply. Make sure to submit your application before the deadline on November 1, 2024, at 11:59 PM MST.
- Communicate Internally: If you are currently a WestJet employee, please notify your direct leader before applying.
- Stay Connected: After you submit your application, keep an eye on your email for updates regarding your application status. Don’t hesitate to reach out if you have any questions.
- Prepare for the Interview: If you’re selected for an interview, be ready to discuss your experience, skills, and how you can contribute to the Technical Operations team.