Are you a detail-oriented, proactive individual with excellent customer service skills? CGI, Canada’s largest independent IT services firm, is looking for a Facilities Coordinator / Admin Assistant to join our growing team. This is an exciting opportunity to be part of a dynamic company with over 40 years of experience in the industry. CGI values your enthusiasm, skills, and dedication, and we want you to help us maintain our offices and support our staff in a highly collaborative work environment.
In this role, you’ll ensure our offices are well-maintained, coordinate essential services, and support administrative tasks. You’ll be working in a fast-paced environment, interacting with a variety of team members and service providers to keep everything running smoothly. This is more than just a support role—it’s an opportunity to make a real impact in a thriving company.
Responsibilities
As a Facilities Coordinator / Admin Assistant, you will play a key role in ensuring our office runs efficiently. Here’s an overview of your responsibilities:
- Facilities Management
- Coordinate Maintenance and Repairs: You will manage and supervise cleaning, repairs, and maintenance to ensure our office remains clean, organized, and fully operational.
- Monitor Key Systems: Keep track of cubicle and office master keys, ensuring they are distributed appropriately and efficiently.
- Address Facility Issues: When team members report facility complaints or maintenance needs, you’ll be responsible for addressing and resolving them in a timely manner.
- Manage Office Furniture and Supplies: Plan and organize the replacement of office furniture and maintain inventory of office supplies. You will also be responsible for ensuring that the necessary supplies are always in stock and ordered on time.
- Event Coordination
- Assist in Event Planning: You will support the planning and coordination of office events and meetings, ensuring everything runs smoothly.
- Provide Administrative Support: In addition to facility coordination, you may also assist with administrative tasks such as entering and monitoring purchase orders and managing records for the Atlantic Business Unit.
- Project Management
- Oversee Office Improvement Projects: Obtain quotes and manage office improvement initiatives to improve the overall working environment.
- Special Projects: Take on special projects and additional tasks as assigned by your manager. Your role will be flexible, allowing you to contribute to a wide range of initiatives.
- Customer Service and Communication
- Provide excellent customer service to all team members and maintain a professional demeanor at all times.
- Ensure clear and effective communication within the office, both with staff and external vendors.
Qualifications
We are looking for a candidate who possesses the following qualifications:
- Education and Experience
- A degree or diploma in Business Administration or a related field, along with equivalent work experience.
- 3-5 years of administrative support experience, ideally in a facilities or office management role.
- Skills and Expertise
- Strong organizational skills and the ability to manage multiple tasks at once.
- Ability to coordinate and prioritize tasks effectively in a busy office environment.
- Experience with facility maintenance or coordination is a plus, but not a requirement.
- Excellent communication skills both verbal and written. You will interact with a variety of people across the company, and clear communication is key.
- A customer-service-oriented mindset with a professional attitude and the ability to handle inquiries and issues efficiently.
- Tech-Savvy
- Proficiency in using basic office software such as Microsoft Office Suite. Experience with facilities management software is a bonus.
- Ability to quickly adapt to new tools or systems as required.
Benefits
At CGI, we are committed to providing our employees with a range of benefits that support both professional and personal growth:
- Career Development and Growth
- Training and Learning Opportunities: CGI offers continuous professional development, allowing you to grow and expand your skills throughout your career. You’ll have access to various training resources to help you succeed in your role.
- Opportunities for Advancement: As part of a growing company, there are opportunities for career progression and internal promotions.
- Workplace Culture
- Team Collaboration: At CGI, we believe in ownership and teamwork. You will be part of a team where everyone contributes to the company’s success. We encourage collaboration and value input from all team members.
- Supportive Environment: Our leaders genuinely care about your well-being, providing support to ensure you succeed and are happy in your role.
- Health and Wellness
- Employee Well-Being: CGI cares about the health of its employees. You will have access to comprehensive health and wellness benefits to help you maintain a healthy work-life balance.
- Diversity and Inclusion
- Inclusive Workplace: We believe that diversity strengthens our team. CGI is committed to building a diverse and inclusive culture, where every employee is empowered to succeed. We also offer accommodations during the recruitment process to ensure equal opportunities for all applicants.
Applying Guide
If you are ready to join our team as a Facilities Coordinator / Admin Assistant, here’s how to apply:
- Prepare Your Resume and Cover Letter
- Highlight your experience in administrative support, facility management, and event coordination. Mention any relevant certifications or skills that make you stand out as a candidate.
- Submit Your Application
- Send your resume and cover letter through our online application portal. Make sure to include details about your previous experience, why you’re interested in this position, and how you can contribute to the CGI team.
- Interview Process
- If your application is shortlisted, you will be contacted for an interview. This will be your opportunity to demonstrate your skills, experience, and enthusiasm for the role.
- Onboarding and Training
- If selected, you will go through an onboarding process where you will receive training on our systems, processes, and company culture. Our team will guide you through the steps necessary for a successful start.
Why Choose CGI?
At CGI, we’re not just another IT services firm. We’re a team of passionate professionals who work together to drive success for our clients and each other. By joining CGI, you’ll become part of a growing, innovative company that offers you opportunities to expand your career, develop new skills, and make an impact on the business. Apply today and be part of a company that values your growth and success!