Project Coordinator – Email Campaigns (12-Month Contract)

Are you a detail-oriented, tech-savvy professional with a passion for project coordination? We’re looking for a Project Coordinator to join a leading banking client in downtown Toronto for a 12-month contract with potential for extension. In this role, you will be instrumental in managing email marketing campaigns, ensuring timely execution, and driving efficiency across multiple teams.

This hybrid position requires you to be on-site twice a week, allowing you to collaborate closely with the team while maintaining flexibility. If you have experience in email marketing, project management, and are excited to contribute to a dynamic team, this is a perfect opportunity for you!

Responsibilities

As an Email Project Coordinator, you will be responsible for ensuring smooth project execution, from inception to completion. Your duties include:

1. Project Setup and Task Management:
   • Initiate projects by creating tasks, setting up timelines, and assigning responsibilities.
   • Monitor and update internal workflows to ensure they align with project goals.
   • Coordinate task assignments for the team, ensuring everyone understands their week-to-week responsibilities.
2. Project Progress and Resource Management:
   • Keep track of the project’s progress, ensuring deadlines, budgets, and deliverables are on track.
   • Monitor team workloads and make adjustments as needed to maintain project efficiency.
   • Help develop detailed project plans and schedules, taking into account all resources and timelines.
3. Communication and Coordination:
   • Serve as the main point of contact for the team, providing updates and ensuring effective communication across all members.
   • Schedule and organize regular internal check-ins, reviews, and presentations to ensure transparency and alignment.
   • Report on project metrics such as timelines, budgets, and forecasts to senior leadership.
4. Risk Management and Process Improvement:
   • Proactively identify risks and obstacles to the project’s success and escalate when necessary.
   • Contribute to the risk register and work with leadership to find solutions to unresolvable issues.
   • Take the initiative to optimize processes and streamline workflows for greater efficiency.
5. Campaign Testing and Optimization:
   • Lead testing/QA efforts for email campaigns using tools like Litmus to ensure quality.
   • Analyze email campaign results and suggest optimizations based on performance data.
   • Conduct A/B testing to continually improve email campaign performance.
6. Email Marketing Expertise:
   • Stay up-to-date with the latest trends and best practices in email marketing and performance measurement.
   • Apply your expertise in data privacy and CASL compliance to ensure all email campaigns follow the required guidelines.
   • Collaborate independently and with your team to deliver impactful campaigns and drive results.

Qualifications

To thrive in this role, you should possess the following qualifications:

1. Required Experience:
   • At least 2 years of enterprise email marketing experience in a digital marketing environment.
   • Proven experience managing cross-brand email communication campaigns.
   • Proficiency in HTML and CSS, specifically for email design and customization.
   • Familiarity with email testing and QA tools like Litmus (or similar) to ensure high-quality campaigns.
   • Previous experience with workflow configuration and optimization, including branching and testing.
2. Technical Skills:
   • Experience with email automation platforms such as Adobe Campaign, Marketo, Salesforce, or Eloqua.
   • Experience with SQL is considered a bonus, allowing for deeper analysis and data manipulation.
   • Strong understanding of email marketing analytics, including A/B testing and performance measurement.
3. Soft Skills:
   • Excellent organizational and time management skills to juggle multiple projects with tight deadlines.
   • Superior communication skills, both written and verbal, to ensure clear and concise information sharing.
   • Problem-solving and critical thinking abilities, particularly when dealing with complex issues or competing priorities.
   • Ability to work both independently and collaboratively with a team to achieve common goals.
4. Desirable Skills:
   • Previous experience coordinating and managing projects in an agency or corporate environment.
   • A deep understanding of the email project lifecycle and how to optimize it for better results.

Benefits

Joining this project as an Email Project Coordinator offers various professional and personal benefits, including:

1. Work-Life Balance:
   • This hybrid position allows you to work both remotely and in the office, providing flexibility while maintaining team collaboration.
   • Opportunity for work-life balance with a structured work schedule and reasonable expectations.
2. Career Growth and Development:
   • Gain valuable experience working with a top banking client in downtown Toronto.
   • Access professional development opportunities to enhance your skills in email marketing and project management.
3. Compensation and Rewards:
   • Competitive compensation for this 12-month contract role with potential for extension.
   • Recognition and celebration programs to acknowledge your hard work and contribution.
4. Health and Well-Being Benefits:
   • Comprehensive health benefits and wellness initiatives to support your personal well-being during the contract period.

Applying Guide

To apply for the Email Project Coordinator role, please follow these steps:

1. Prepare Your Documents:
   • Update your resume to highlight relevant experience in email marketing, project coordination, and technical skills like HTML, CSS, and email testing.
   • Craft a cover letter that explains why you’re the ideal candidate for the role, showcasing your passion for email marketing and project management.
2. Submit Your Application:
   • Apply through the provided platform or recruitment link. Make sure to attach both your resume and cover letter.
3. Interview Process:
   • This role involves two rounds of interviews, which will assess your technical knowledge, project management experience, and ability to work collaboratively.
   • Be prepared to discuss your previous email campaign experiences, your approach to project management, and your ability to adapt to a fast-paced environment.
4. Follow-Up:
   • After submitting your application, if you haven’t heard back within a week, feel free to follow up to show your continued interest.

Why Apply?

If you have a passion for email marketing, project coordination, and ensuring the success of digital campaigns, this role provides an excellent opportunity to grow in a supportive and dynamic environment. By joining our team as an Email Project Coordinator, you’ll play an essential part in delivering high-quality email campaigns and working with leading professionals in the industry. Apply today and take the next step in your career!

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